In accordance with the provisions of the Freedom of Information Act 2000 this scheme specifies the classes of information that Cox Green Parish Council publishes.
In some cases a class of information sets out a range of information which is excluded from publication. Where that is the case the reasons behind the decision to exclude are clearly stated. Excluded throughout the scheme is general correspondence sent or received by councils and all information relating to private individuals by virtue of it being personal data under the Data Protection Act 1998.
In certain classes a limitation on the age of some documents has also been stipulated. For the avoidance of doubt this does not mean information beyond that date cannot be obtained, it simply indicates that it is not available as a matter of course within the publication scheme.
If original documents are more readily available from another source, details of that organisation are again specified in the scheme.
The information contained in each class will be available in a variety of formats namely in hard copy on request from the clerk of the council, by inspection at suitable premises by prior appointment or from the Parish Council’s website at www.coxgreen.gov.uk.
Charges are applicable to copies produced and are set out below:
£25.00 per request and 15 pence per A4 sheet plus postage and packaging
Requests for information should be made to:
Cox Green Parish Council
Cox Green Centre
Tel: 01628 416947
Fax: 01628 784159
CLASSES OF INFORMATION AVAILABLE
1 COUNCIL INTERNAL PRACTICE AND PROCEDURE
a) Minutes of council, committee and sub-committee meetings – limited to the last 2 years.
b) Procedural Standing Orders
c) Councils Annual Report to Parish Meeting
d) Agendas and supporting papers for council, committee and sub-committee meetings-limited in each case to the forthcoming/ immediate meeting.
e) Terms of Reference for Committees
2 CODE OF CONDUCT
a) Members Declaration of Acceptance of Office
b) Members Register of Interests
c) Register of Members Interests Book
3 PERIODIC ELECTORAL REVIEW
This is information concerning changes to the electoral arrangements for parish, town and community councils. It includes recommendations for the creation of new wards, the amendment of existing wards, proposals for the names of new wards and alterations to the number of councillors to be elected to the council.
Information relating to the last Periodic Electoral Review of the council area
Information relating to the latest boundary review of the council area
Note: This information is also available from the Local Government Commission for England and the Royal Borough of Windsor & Maidenhead Council.
4 EMPLOYMENT PRACTICE AND PROCEDURE
a) Terms & conditions of employment
b) Job descriptions
Exclusions: ‘personal records’ i.e. appraisals, employee specific salary details, disciplinary records, sickness records and the like by virtue of being personal data under the Data Protection Act 1998
5 PLANNING DOCUMENTS
a) Responses to planning applications
Exclusions: Copies of planning consultations, the Development Plan, Structure Plan, Local Plan and Rights of Way/Footpath maps all of which are available from the local planning and/or highway authority respectively (Royal Borough of Windsor & Maidenhead Council).
6 AUDIT AND ACCOUNTS
a) Annual return form – limited to the last financial year
b) Annual Statutory report by auditor (internal and external) – limited to the last financial year
c) Receipt/Payment books, Receipt books of all kinds, Bank Statements from all accounts – limited to the last financial year
d) Precept request – limited to the last financial year
e) VAT records – limited to the last financial year
f) Financial Standing Orders and Regulations
g) Assets register – this will include details of commons/village greens owned by the council including management schemes for commons as well as village halls, community centres and recreation grounds.
h) Risk Assessments
Exclusions: all commercially sensitive information e.g. quotations and tenders, loan documentation and insurance policies. With regard to quotations and tenders, this information is treated as confidential to ensure that the whole tender process is fair i.e. if tender information is released to a third party prior to the end of the tender period those who initially submitted tenders could be undercut and/or unfairly disadvantaged.
7 DEVELOPMENT AND IMPLEMENTATION OF POLICY
a) Policy Statements issued by council
b) Responses made by council to consultation papers
c) Analysis of responses received to public consultations by the council
d) Village Appraisal
Made for any of the following purposes: -
a) The regulation of a pleasure ground or public space
b) To control dogs and dog fouling
Note: Additional byelaw information is available from the Royal Borough of Windsor & Maidenhead Council.
9 COUNCIL CIRCULARS/NEWSLETTERS
a) Parish Council circulars/newsletters
10 ARTS, ENTERTAINMENT & TOURIST INFORMATION –
The Parish Council does not produce this information at this time.
There are no allotments within the Parish of Cox Green
12 BURIAL GROUNDS
There are no burial grounds within the Parish of Cox Green
13) BEST VALUE
Cox Green Parish Council is not subject to the Best Value Regulations and therefore is not required to produce such documentation.